Wedding day, to a new bride, can seem a little crazy! “How will everything get done in the 3 hours my venue allows for vendors to setup?”. Fear not – the professionals are used to it! Here are three things to do to make sure you have as smooth of a wedding day as possible! This is from the perspective of a floral event designer, because this list could go on forever if I get into makeup and other things like that!!
1. Give your vendors all the info you possibly can!
Giving setup times, phone numbers and emails to your vendors is a great way to ensure everyone can communicate when and if needed. Providing a setup time of the baker or the linen arrival/setup times, can be amazingly helpful! This way, the vendors can coordinate their schedules to flow quickly and efficiently on the day-of! If the cake is set to arrive much earlier than I anticipated arriving, I’ll miss the baker for cake flower installation! Although, it can be done without the two being together (florals & cake designers together), it’s great when we can work together to make sure we perfect your vision!
2. Delegate tasks to everyone prior to wedding day
On the wedding day, your only job should be to sit in your chair to have your makeup done, and anxiously await walking down the aisle! ;) Wedding vendors can do these things for you — if you need escort cards setup, or other decor placed, see if your florist, venue coordinator, day of planner or wedding planner (sometimes even the caterer if they do that sort of thing) can take care of putting things on tables, etc. If you’re worried they’ll get it wrong, maybe go check the space and move any little things that need to be moved — and also provide a photo or a sketch of where and how you want things placed!
3. Notify your florist if you’ve decided on a First Look
This one may seem like a strange thing to mention, but I’ve had many brides not tell me about a first look, and I’m not able to tell them ‘by the way! make sure to have all the bouquets put back in water’ — or at least design them in a hidden floral hydration holder! This can be something that turns bad if it’s warm out, and your first look was at 1:00 and the ceremony is at 2, with the reception starting at 5 (this happens quite often with Catholic day-of timelines!). So, make sure you let your floral designer know of a timeline that will leave your flowers out of water for a while — that way they plan for it, and you have flowers that are as fresh as possible!!